Motor Pool Reservations and Information

Motor Pool

Motor Pool will be available for use on a limited basis. It is the responsibility of the users to disinfect and clean the vehicles after each use.

 

Vehicles rented through Motor Pool or a state approved vendor can only be used for official UCCS business.

 

Motor Pool reservations must be made through Easy Rent Pro.

 

To submit an online trip ticket after returning a UCCS Motor Pool vehicle please click here

Only a limited number of Motor Pool vehicles are available. Drivers must have a valid US Driver's license, department approval, and provide a University Speed Type to operate a Motor Pool vehicle. Approved drivers on official business are provided with full insurance coverage.

A completed pre/post trip document, motor pool trip ticket, and fuel receipts must be returned with the keys at the end of the reservation period or additional charges accrue. All reservations are from midnight to midnight.

Due to safety and insurance concerns, please see the additional information below regarding restrictions and taining requirements for 15 passenger van use.

Operators of University vehicles must be familiar with UCCS Administrative Policy Statement 400-007 Motor Vehicle Acquisitions Operations, particularly the information related to appropriate use and accident reporting. Damage to a Motor Pool vehicle may result in your Speed Type being charged a $1,000 deductible.

Due to safety and insurance concerns, restrictions are placed on the use of 15-passenger vans and additional training is required. This training is required to be taken if you plan to drive a university van or a rental van.  Reservations for 15 passenger vans will not be approved unless all requirements have been completed. 

15 passenger van training consists of:

  • CU: Defensive Driving Skillsoft course and quiz
  • A hands-on training is scheduled based on the availability of a Transportation trainer.
    • The hands-on training requests must be scheduled at least 3 weeks prior to the date the van is needed.

 

Training costs and fees effective August 26th, 2024

  •  A completed Department Authorization form must be submitted to Transportation Services at least two days prior to your 15-passenger van training along with a copy of your driver license.  
  • A $77 training fee per person will be billed to your department speed type ($66 per person if training in a group of 2-3)
  • A $22 rescheduling fee applies if training is changed by the requestor with less than 3 business days notice
  • A $55 urgent request fee applies if training is required with less than 2 weeks before your van rental date

To schedule a 15-passenger van training or to verify that you have been trained, please contact Trans@uccs.edu.

 

 

Vehicles rentals have both a daily rental rate and a mileage rate. 

Beginning August 26th 2024, the Motor Pool daily rental rates will be $20 per day for both cars and vans. The mileage rate for the cars will be $0.55 per mile and the vans will be $0.66per mile.

Presently there are five vehicles that are available to rent:

  • Prius - there are two of these available and they will comfortably hold four people.
  • Minivan - there is one seven passenger van
  • 15 passenger vans - there are two vans presently available.  Completion of 15-passenger van training is required prior to making a reservation.

The State has contract service agreements with several agencies for rental vehicles and commercial vehicles that can be used for official University business.  To utilize a vehicle from these agencies the renter must have the University-issued State Travel Card, a valid driver's license, and meet the rental agency age restrictions. 

Persons renting 15-passenger vans thru an outside agency are still required to complete Defensive Driving Skillsoft training and a hands-on training prior to the rental happening.

Visit the Procurement Service Center's Travel  website for information regarding approved rental agencies and insurance coverage. 

 

Individuals may request their departments permission to utilize a personal vehicle for university business; reimbursement for approved use will be done through the department making the approval.   No University insurance coverage is provided since the mileage allowance takes into account the total cost of vehicle operation, including mandatory liability insurance.   The owner's personal auto insurance provides coverage - some personal insurers do not cover business travel, so check your own insurance coverage!

Motor Pool Vehicle Regulations

Trans@uccs.edu.
(719) 255-3901

 

University Insurance Coverage & Claims

UCCS Risk Manager
//www.uccs.edu/pusafety/risk-management
(719) 255-3525

 

University Travel Regulations

Procurement Services Center 
https://www.cu.edu/psc/travel
1-877-724-0581

 

Colorado Insurance Regulations & Requirements

Colorado Insurance Division
D.O.R.A. Division of Insurance
Statutes:

[1] Effective July 1, 2006: Avis, Budget, or (in Colorado only) Enterprise.
[2] Other than Workers' Compensation for University employees within the course & scope of their job duties.
[3] Colorado Auto Accident Reparations Act (?10-4-701, C.R.S. et. seq.).